Facility & Operations Supervisor

8332 Sparrow Crescent, Leduc, Alberta, Canada, T9E 8B7
full-time . January 20, 2026

Description

💲 Wage: Competitive, based on experience

📅 Schedule: Full-time | Monday–Friday | Occasional after-hours operational response required

Keep our spaces safe, efficient, and running strong.

Larga provides safe and welcoming accommodations for guests from the Northwest Territories and Nunavut who are in Edmonton for medical care. We are proud to offer culturally respectful support to those far from home during vulnerable times.

We’re looking for a proactive, detail-oriented Facility & Operations Supervisor to lead our Facility & Operations Division. This role is essential to maintaining strong financial controls, efficient facility operations, and compliance with safety and regulatory requirements—ensuring a safe, well-managed environment for staff and guests.

What You’ll Do

Financial Coordination & Controls

Oversee all divisional financial coordination and act as the primary liaison with the bookkeeper
Monitor and approve divisional expenditures in alignment with approval processes
Manage contract files for security, janitorial, and pest control services
Request preparation of accounts receivable invoices, issue finalized invoices and statements, and follow up on outstanding receivables
Reconcile verified occupancy data and coordinate billing accordingly
Maintain accurate accounts payable and accounts receivable records
Ensure strong internal controls and separation of duties across financial workflows
Review and approve accounts payable transactions and online banking items as required

Facility Operations

Coordinate renovations, maintenance projects, operational improvements, and safety initiatives
Source and manage external service providers, track progress, and confirm work is completed as agreed
Oversee building safety, security, and maintenance programs
Supervise janitorial, security, and pest control services
Manage key control systems and building access
Maintain accurate maintenance logs and inspection calendars
Monitor and report on project progress, risks, and outcomes to the General Manager

Divisional & IT Support

Order and manage office supplies and uniform inventory
Coordinate IT support requests, service tickets, and technician visits
Maintain logs of hardware assets and IT services

Safety & Compliance

Lead emergency preparedness planning, fire drills, and evacuation procedures
Review and update emergency procedures to ensure accuracy and accessibility
Chair monthly Health, Safety, and Environment (HSE) Committee meetings
Support WCB compliance and liaise with third-party safety consultants
Ensure licenses, permits, insurance policies, and regulatory filings remain current

Records Management

Oversee accurate operational recordkeeping systems
Manage records retention and coordinate secure file destruction after the required seven-year retention period

Leadership

Supervise the Facility & Operations Coordinator and Facility Technicians
Provide coaching, guidance, and ongoing performance feedback
Establish priorities, delegate tasks, and monitor progress
Identify improvement opportunities and implement solutions
Keep the General Manager informed of operational risks and emerging needs

What We’re Looking For

Certificate or diploma in Business Administration, Office Administration, or a related field (or equivalent experience)
1–3 years of experience in finance coordination, office administration, or facilities support
1–2 years of project management experience (asset)
Familiarity with Alberta health and safety legislation (asset)
Proven ability to manage multiple projects simultaneously
Strong attention to detail and ability to meet tight deadlines
Exceptional organizational, time-management, and problem-solving skills
Effective communication skills with internal teams and external vendors
Proficiency with Microsoft Office (especially Excel) and willingness to learn new systems

Working Conditions

Primarily office-based with regular on-site inspections
Periodic lifting of up to 25 lbs
Exposure to maintenance and inspection environments
Flexibility to respond to facility or operational needs outside regular hours (not guest-services on-call)

What We Offer

Full Benefits – Medical, dental, and vision coverage after 3 months
Company RRSP Contributions – We invest in your future after 3 months
Wellness Credits – To support your physical and mental health
Supportive Team Culture – Built on empathy, honesty, and collaboration
Professional Growth – Opportunities to build leadership, project management, and operational expertise
Meaningful Work – Your leadership helps create safe, welcoming spaces for our guests
Stability & Purpose – Be part of an organization that makes a real difference every day

Our Values

Authenticity – Be real. Act with integrity.

Courage – Do what’s right, even when it’s hard.

Kindness – Act with care and compassion.

Tradition – Honour our roots and respect Indigenous ways.

Compensation

$68,000.00 per year

Know someone who would be a perfect fit? Let them know!